Personnel Files

Personnel Files

Employees’ permanent personnel files are maintained in the Office of School Personnel Services. Massachusetts General Laws (Chapter 71: Section 42C) states:  School officials of cities and towns keeping records concerning any teacher or his work shall, at the written request of the teacher, permit the teacher by appointment to inspect the contents of his personnel folder, files, cards and records, and to make copies of such contents and records as concern his work or himself.

In August 2010, Governor Patrick signed into law “An Act Relative to Economic Development Reorganization”, which contains an amendment to the Massachusetts Personnel Records Statute, (Massachusetts General Laws, Chapter 149: Section 52C).  This law requires employers to notify an employee (within ten days of placement) when information is placed in his/her personnel file that could negatively affect employment status, compensation, or disciplinary action.  Additional notification does not need to be made if a signature of receipt was obtained at the time of conveyance or if the communication/document issued includes a notation indicating placement in the personnel file (this information is usually noted on documents after the signature line with a “c: personnel file”).