Standards of Conduct--Computer Use, Internet and Email Use

Computer Use, Internet and Email Use

Employees are reminded that school computers are provided for conducting school business.  Computers are the property of the School Department and can be accessed at any time.   Employees are advised that there is no expectation for privacy of personal information contained on school computers.  Most employees are provided an electronic mail account and should check this mail on a daily basis during their regular work year.


Included in this document (Appendix J) is an advisory produced by the Massachusetts Teachers Association, which provides additional information on computer use in the workplace.


Acceptable Use Policy District Policy (Section 4119) states, The School Committee provides staff with computer equipment and the ability to communicate and receive information using electronic mail and the Internet. The District utilizes this technology to improve staff efficiency and communication, and to serve the public more effectively.  These computer resources are the property of the School Department and should be used for appropriate business purposes only.   Employees are expected to use their access to electronic mail and the Internet in a responsible and informed way.


Questions, regarding acceptable use can be referred to the Technology Director or the Superintendent's Office.


Computer Use, Internet and Email Use


Prohibited Activities.  The following activities are strictly prohibited:


1.      Any illegal activity, including, but not limited to, the transmission of copyrighted or trade secret material, obscene or threatening materials, or the participation in any type of criminal activity.


2.      Transmission of materials used for commercial promotion, product endorsement or political lobbying.


3.      Attempts to violate the District’s computer system or the computer system of any other municipality, institution, organization, company or individual.


4.      Software piracy, or the downloading and transferring of software for which the user does not have proper licensing.


5.      Any activity outside the scope of the employee’s job.


Use of Computers:    


1.      Authorized Use:  Computers are provided for specific employees who utilize them to perform their job functions.  The Superintendent and Principals are responsible for determining which personnel are authorized to use each computer under the Superintendent and Principal’s purview. Any unauthorized use of computer equipment is prohibited.


2.      Software:  The copying or installing of software programs without prior approval of the Technology Director or the Superintendent is prohibited.


3.      Virus Checking:  Data files, such as word processing documents, spreadsheets and database files which originate from computers other than those located in a District office must be checked for viruses before use.


4.      Users needing procedures for checking viruses should contact the Technology Director.  The Technology Director may impose additional restrictions or regulations on the importing of files from computers outside the District’s network.


5.      Storage:  Documents and data files stored on the District's computers are the property of the District and may be accessed by authorized personnel for the purposes of, but not limited to, system maintenance, back-up, recovery, virus checking and adherence to this policy.


Use of Passwords:


1.      Confidentiality:  Passwords should be kept confidential at all times. Employees should endeavor to create passwords that are unique and not easily discoverable.


2.      Changing Passwords:  Users should periodically change their passwords. Users needing instructions for changing their password should contact the Technology Director.


Use of Electronic Mail (Email) and Website1


District Business:  Email and the Website are effective ways to communicate with town employees and other job related contacts. Email and the Website are to be used for District business only. Email and any related on-line services, are the property of the District’s. Abuse of this privilege could result in the loss of Email and the Internet for the individual. 1Website, the term in context, refers to website

Computer Use, Internet and Email Use

creation, construction, editing, and the general dissemination of information over electronic medium.  Acceptable Use Policy approved by the Lunenburg School Committee on June 15, 2005.


1.      Content:  Email and the Website should never be used for any illegal activity, including but not limited to, the transmission of copyrighted or trade secret material, the transmission of obscene, defamatory, or threatening material, or the propagation of any type of criminal activity. Email and the Website should also never be used to create offensive or disruptive messages or images. Among those things which are considered offensive are any messages or images which contain sexual implications, racial slurs, gender-specific comments, or any other comment that offensively addresses someone's age, sexual orientation, religious or political beliefs, national origin or disability


2.      Public Record:  Users are considered the custodians of their messages and should maintain messages according to relevant public record law.                 


3.      Unsolicited Email:  Unsolicited email received from the Internet should not be opened. The user should delete the message immediately. Never open an attachment if you do not know the source. Opening unknown attachments could initiate a virus.


Use of Internet Browsing Software:


1.      Privileges:  Internet browsing capabilities are extended to those personnel requiring access to information on the World Wide Web.


2.      Job Functions:  Browsing should be limited to Internet sites directly related to the user's job function.


3.      Downloading:  Under no circumstances should software programs be downloaded from the Internet and / or installed without the prior permission of the Technology Director or the Superintendent. See    section 4


4.      Downloading of Documents:  Careful consideration should be made before downloading data files (word-processing and spreadsheet files) from an Internet site. The reliability of the source of the document should be considered. Since harmful programs can be transmitted via documents, all documents must be checked for viruses prior to use. See section 3


Referral to the Technology Director


1.      Unusual Occurrences:  All matters relating to unusual occurrences must be reported immediately to the Technology Director.  When something unusual occurs, record information such as steps taken and warnings from the computer to aid the Technology Director in diagnosing the situation.




Any employee who violates this policy or uses the School's computer system for inappropriate purposes shall be subject to disciplinary action, up to and including discharge.