Course Reimbursement and Notice of Anticipated Degree Advancement

Course Reimbursement and Notice of Anticipated Degree Advancement

Some employee contracts/agreements provide for course reimbursement.  Employees eligible for this benefit must submit an Employee Notification and Request Form (a.k.a. course approval form or course reimbursement form) to the Superintendent for approval prior to the course start.  A copy of the form will be returned to the employee.  Submission of an Employee Notification and Request Form, previously not required for Lunenburg-credit courses taught by or under the supervision of the Instructional Services Director, is required effective September 1, 2009. For in-house courses, this form will also serve as a grade/credit report.  Employees should review respective contracts carefully in order to understand all of the requirements/deadlines in place. Only course reimbursement requests that have the proper verification (grade and proof of payment) and fall within the times outlined in employee contracts will be processed.  It is solely the employee’s responsibility to meet all deadlines and provide all the required information. (Please see Appendix L for sample form).

 

The Employee Notification and Request Form is also used to notify the Superintendent of anticipated degree status change.  The submittal deadline listed on the form and in the contract will be strictly enforced, as this information is crucial to the budget process. (Please see Appendix L-1 for Employee Notification and Request Form procedural flowcharts).

 

Conference/Workshop Reimbursement

Some employee contracts/agreements provide for conference/workshop reimbursement.  Employees eligible for this benefit must follow the procedure outlined below.

1.  Identify conference/workshop to attend.

2.  Obtain building principal's or Superintendent's permission prior to conference/workshop and arrange substitute coverage as necessary with the building principal. 
3.  Email Liz Petersen:  lpetersen@lunenburgonline.com with the conference dates, conference fee, and the name of the conference which will prompt a purchase requisition to be generated to encumber funding. 
4.  Attend workshop/conference
5.  Per LEA contract, conferences/workshops taken from January-June need to have documents listed below submitted no later than July 30th to be eligible for reimbursement.  Conferences/workshops taken from July to December need to have documents listed below submitted by December 30th to be eligible. 
6.  Submit the following documents to Liz Petersen for reimbursement processing by the deadline dates listed above:
     a.   Proof of Payment (credit card statement showing the charge or canceled check front and back)
     b.   Copy of actual credit card if applicable with only the last four digits displayed. 
     c.   Certificate of Attendance 
7. If all documents are not received by the deadline date indicated above, the reimbursement will not be processed.